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Historisches Tor Schlosshotel Hugenpoet Tagungsraum innen Konferenzlocation Essen

Small-group meetings

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At Schlosshotel Hugenpoet, you always enjoy our best offers and room rates when you book directly with us — whether via our website or personally by phone. Because true hospitality always begins with direct exchange. We promise.
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Executive retreats –
confidential meetings at Hugenpoet

If you are looking for a venue for senior management or board meetings where discussions can not only be organised but also conducted with absolute discretion, then the Schlosshotel Hugenpoet is an ideal choice. Here at Hugenpoet, we know that many crucial discussions at C-level retreats do not take place in the main conference room, but rather away from the hustle and bustle of day-to-day business – in a setting where tranquillity, intimacy and confidentiality set the tone. Our suites and salons are perfectly suited to this very purpose.

Your off-site meeting in our salons and suites

At Hugenpoet, a salon is far more than just an elegant retreat for an overnight stay. It can become a private meeting place — for discussions in small or very small groups, for confidential consultations, for strategic deliberations and for matters requiring particular care. Whether it’s a business sale, succession planning or expansion: high-level meetings require a secure setting in which all those involved can focus on what matters most. In our suites, we create precisely this atmosphere.

Instead of the usual conference routine, the Laurushaus (in the LAURUShaus conservatory) offers an environment that exudes tranquillity whilst still meeting the highest standards. Here, you won’t be sitting in an anonymous conference setting, but in a stylish, intimate space full of character. This fosters a sense of closeness, encourages openness and lends conversations a quality that is often lost in large rooms. This is a major advantage, particularly when dealing with sensitive business matters. Those who hold meetings in a suite are making a conscious choice for discretion, for a calm atmosphere and for a place where confidentiality is a given.

At Hugenpoet, we see our Villa Türmchen and the LAURUShaus as a place where business and hospitality come together in a special way. Planning becomes simpler because confidentiality, exclusivity and stylish hospitality are all combined in one place. Rather than having to spread different requirements across several rooms, with us you’ll find a setting that facilitates both focused work and personal interaction in equal measure. The suite is therefore not just a beautiful space, but a smart solution for discerning business events.

Cuisine to satisfy the most discerning palates

Ein weiterer Vorteil: Unsere kulinarisches Refugium bietet Ihnen Gourmetküche aus dem Restaurant 1831 sowie die regionalen, saisonalen und marktfrischen Spezialitäten aus dem bistro in der remise. Ganz gleich ob Business-Lunch, Business-Dinner oder Agiles Catering: Unsere Speisen begleiten Ihr Meeting auf Wunsch direkt in den Salons. So müssen Sie den geschützten Rahmen nicht verlassen, wenn Sie eine Pause einlegen und diese auch genießen möchten. Speisen in der Suite zu servieren, bedeutet nicht nur Komfort, sondern auch Kontinuität. Das Gespräch kann in ruhiger Atmosphäre weitergehen, ohne Unterbrechung, ohne Ortswechsel und ohne Verlust an Privatsphäre. Für besonders diskrete Treffen ist das ein überzeugendes Plus.

This approach also offers many advantages for executive assistants and personal assistants who are responsible for booking the right venue on behalf of management or the board. Planning becomes easier because confidentiality, exclusivity, and refined hospitality are combined in one place. Instead of having to spread different requirements across multiple rooms, you will find a setting with us that equally supports focused work and meaningful personal interaction. The suite is therefore not just an elegant space, but an intelligent solution for demanding business occasions.

Meeting rooms
for large and small groups

Of course, Hugenpoet also offers further rooms for conferences, seminars and events. Our salons and the conservatory on the right are ideal for exclusive workshops, whilst the conference room offers state-of-the-art event technology. However, when it comes to small-group meetings, the suite really comes into its own. It is the perfect setting for discussions that should not be held in public, for decisions that require trust, and for meetings where the setting is just as important as the content.

Modern ausgestatteter Tagungsraum im Schlosshotel Hugenpoet mit Leinwand und Konferenztisch

Added to this is the location of our hotel. Our 5-star superior hotel is centrally situated in Essen-Kettwig, with excellent transport links, and is easily accessible for your guests. This allows you to combine a discreet retreat with a location that simplifies organisational arrangements. This makes us a compelling choice for business guests who value not only exclusivity but also practicality.

Tagungsraum mit historischem Kamin im Schlosshotel Hugenpoet, vorbereitet für eine Businesskonferenz
Tagungsraum im Schlosshotel Hugenpoet mit moderner Ausstattung und U-förmiger Bestuhlung
So if you’re looking for a venue where confidential discussions can be held in style, in a tranquil setting and with the utmost personal attention, Hugenpoet offers a unique solution. Our salons provide exactly the kind of setting that sensitive business matters deserve: absolute privacy, an atmosphere full of character, and the assurance of being in a true hideaway.

Would you like to find out more about the options for organising your meeting at Hugenpoet? Our Banquet Sales Manager, Robin Wolff, looks forward to your call on +49 2054 1204 313 or an email to robin.wolff@hugenpoet.de.

Good to know

When planning a private celebration or a business event, there is much to consider – after all, the process should precisely match your wishes and ideas. Based on our experience, we have answered frequently asked questions about celebrations and meetings at Schloss Hugenpoet here. We are delighted to be able to assist you with this. For anything beyond that, we are personally available to you and will support you with expertise and experience every step of the way.
A room reservation in conjunction with your event is not mandatory. However, if you are planning a celebration with dancing, the hotel rooms adjacent to the event space are automatically reserved for you and are an integral part of our offer.
For all evening events, we have set a closing time of 2 AM. From midnight, we charge a night surcharge of EUR 300.00 per hour.
We would be pleased to welcome you personally to view our premises for your event. We gladly offer viewing appointments on weekdays between 9:00 AM and 4:00 PM.
Schloss Hugenpoet GmbH & Co KG acts only on behalf of the organizer when external service providers are engaged. Billing takes place between the service provider and the organizer.
Detailed arrangements will be made a few weeks before your event. We will send you an initial schedule as well as menu and wine suggestions and clarify all details in a personal meeting or phone call.
We assume a minimum spend for food and beverages, which varies depending on the booked room. Should this not be met, the difference will be charged as room rental.

Additional services such as flowers, hotel rooms, and night surcharge are not included in the minimum spend.
a) Upon completion of the booking, a flat-rate deposit of EUR 1,000.00 will be invoiced.

b) An additional deposit of 50% of the calculated invoice amount, minus the deposit already paid (see point a), will be charged 4 weeks before the event.

Furthermore, a final deposit of 30%, reduced by the deposits already paid (from points a and b), must be made up to 2 weeks before the event. If the calculated invoice amount does not exceed EUR 5,000.00, the deposits under points a, b, and c are sufficient. You can view our valid General Terms and Conditions, including cancellation policies, here.